We’re struggling with how to compare different projects for prioritization. Do you have any advice for objectively assessing a proposed project?
PMPat via email
Those of you that have followed me in the PMI forums know that I’m a huge fan of Karl Weigers. In a prior company, my team adapted one of his requirements tools for objectively assigning a score to each project proposal. A sample of the tool is attached. Remember to work with your business partners to determine how to tailor it to your needs.I would also recommend assigning a relative weight to each line item. But even without that, it still provides a rough rating and assessment.
|Project Prioritization Guidelines|
|What is the opportunity for generating revenue?||minimal (<$10K/year)||some ($10K-100K/year)||strong ($100K-500K/year)||exceptional (>$1M/year)|
|What is the opportunity for cost savings?||minimal (<$10K/year)||some ($10K-100K/year)||strong ($100K-500K/year)||exceptional (>$1M/year)|
|What is the immediacy of the need?||12 months or later||6-12 months||2-6 months||1 month or sooner|
|Can this project be completed with current technical capabilities?||no||to some extent||mostly||completely|
|Will this project help us develop significant new capabilities or reusable components?||few or no new capabilities or components||some new capabilities or components||several new capabilities or components||highly leverageable capabilities or components|
|How much risk is associated with the necessary technologies?||severe risk||strong risk||some risk||minimal risk|
|How will this project impact other websites, applications or projects?||severe impact||strong impact||some impact||minimal impact|
|What is the level of user interface complexity?||extremely complex||quite complex||somewhat complex||not complex|
|How much maintenance and support will the resulting deliverables (application, process, tool) require?||ongoing maintenance||frequent updates||occasional maintenance||limited maintenance|
|Are appropriate assets and content currently available?||<10% of assets||10-40% of assets||40-70% of assets||>70% of assets|
|How strongly does the intended audience align with current user demographics on the deliverables?||minimal alignment||some alignment||strong alignment||complete alignment|
|Are necessary staff resources available?||serious resource constraints||some resource constraints||minimal resource constraints||resources available|
|Is necessary funding available?||funding questionable||partial funding available||most of funding available||funding available|
|What is the strategic value added to the company?||minimal value||some value||significant value||substantial value|
|How important is the business or strategic relationship with the client?||not very important||somewhat important||quite important||critically important|
|Adpated from Karl Weigers (ProcessImpact.com)|
I hope that this helps to get you started. Drop me a note to let me know how you make out.